WISK.ai Bar Inventory Management Solution for The Brown Palace

A comprehensive cloud-based bar inventory management proposal prepared for The Brown Palace

Venue Overview

For over a century, The Brown Palace Hotel and Spa has been woven into the fabric of Denver—a place where memories are made. Known to generations of Coloradans, this historic landmark offers elevated amenities and distinctive dining experiences across 8 beverage outlets, including signature bars and refined restaurants.

Current Systems

Manual inventory counts using spreadsheets. Time-consuming and error-prone process. This approach often leads to inaccurate data, making it difficult to effectively manage your hotel's inventory and make informed business decisions.

Understanding Your Current Situation

Manual counts can take 20+ hours per cycle, pulling your best people away from guests and operations.

Cost verification during counts is slow and error-prone, delaying accurate financial reporting.

Random item entries and inconsistent methods lead to inaccurate, hard-to-trust reports.

Lack of tracking for transfers and requisitions causes gaps in inventory control and accountability.

Objectives

Digitize the Inventory Process

Replace manual Excel and paper-based counts with WISK’s mobile app to reduce errors and streamline data entry.

Standardize Inventory Across Outlets

Build a unified product catalog by scanning and labeling one of each item—ensuring consistency across multiple outlets and revenue centers.

Maintain Existing Counting Schedule

Align the new system with the current monthly count cycle to ensure operational continuity.

Simplify Multi-Outlet & Multi-Area Counting

Enable area-based mobile counting to support complex inventory structures and reduce the risk of missed or duplicated counts.

Our Bar Inventory Solutions

Over 200,000+ bottle database

Access a database of 200,000+ bottle types for faster, accurate inventory.

Smart Barcode Scanning

Instantly identify products with barcode scanning—no manual entry.

Bluetooth Scale Integration

Accurately track partial bottles using smart scale integration.

Area-Based Counting

Divide your venue into specific inventory areas to organize and manage counts efficiently.

Quick Search Mode

Manually search and add items without barcodes by typing in keywords like brand or size

List View Mode

Quickly update counts using a pre-filled list—ideal for fixed storage setups.

Visual Mode for Partial Counts

Visually estimate partial items when scales aren’t available for faster counts.

Offline Mode

Count inventory even without internet—syncs when back online.

Split Inventory Counts Across Staff

Use role-based access to divide counting, verification, and management tasks.

Mobile Access

Manage everything from your phone or tablet.

Comprehensive Reporting

Get detailed item and area reports after each inventory to track stock levels and value.

Multi-User Collaboration

Multiple team members can count different areas at once to save time..

Seamless Stock Transfers

At The Brown Palace, where 8 unique outlets operate under one iconic roof, WISK simplifies how stock moves across the property. Each outlet places requisitions to a central stockroom, which reviews, approves, and fulfills those requests using our Venue Transfers feature. This centralized process ensures that every bar and restaurant gets exactly what it needs, when it needs it—while maintaining full control and visibility over internal transfers. With clear requisition workflows and accurate tracking, The Brown Palace can keep its operations smooth and service consistent across all venues.

Each Revenue Center

Inventory Reports✅

With WISK’s Reports & Alerts, you’ll have real-time data on sales per outlet, inventory, and costs at your fingertips. Receive instant alerts for stock issues and variances to stay proactive.

Invoice Processing✅

Simplify invoice management by automating the matching of invoices with purchase orders and delivery receipts. Discrepancies are flagged for your review, ensuring accurate financial records.

Micros POS Integrated✅

WISK makes POS integration easy by connecting with the systems you’re already using. Your sales and inventory data are automatically synced in real-time, removing the need for manual updates and minimizing errors.

Recipe & Batching✅

Effortlessly manage your recipes and batches with WISK, enabling precise cost control and real-time updates for all your revenue centers. Create, track, and adjust recipes and batches with ease, ensuring consistent quality and profitability across your restaurant operations.

Cost Alerts✅

We provide cost alerts when changes occur, enabling quick reactions to save money. You can set cost limits and receive notifications if costs exceed these limits.

Track Consumption✅

Get real-time reports on your consumption plus full control of your inventory with the Actual vs Theoretical feature, providing essential insights into discrepancies between recorded and actual usage to effectively minimize wastage.

Requisitions per Outlet✅

Streamline outlet-level operations with built-in requisition tools:

  • Outlets submit digital stock requests directly to the central stockroom.
  • Track request approval, fulfillment, and delivery timelines in one place.
  • Ensure accountability and audit trails for internal inventory movements.

Outlet-Level Variance Tracking✅

Enhance control by isolating losses at the source:

  • Get detailed variance reports for each outlet.
  • Quickly identify problem areas (e.g., overpouring, theft, training issues).

Improve accountability with outlet-specific Actual vs Theoretical COGS analysis.

Updated Pilot Pricing

Proposed Timeline for The Brown Palace

1

Week 0: Prep & Planning

  • Finalize scope & agreement
  • Submit outlet details & onboarding form
  • Provide Micros access for POS prep
  • Provide Inventory Export (if available)
2

Week 1: On-Site Setup

  • WISK team arrives (1 member)
  • Walkthroughs & outlet mapping
  • Scan, weigh, & verify bottles
  • Build outlet-specific bottle database
  • Inventory and transfer training
3

Week 1: Integration

  • POS sync with Micros per outlet
  • Stockroom config & transfer setup
4

Week 2: First Inventory

  • First full WISK inventory
  • Test transfers (stockroom to outlets)
5

Week 3: Recipe Mapping + Invoices

  • How to upload supplier invoices into WISK
  • How to map recipes into WISK
6

Week 4: Review Reporting & Q&A

  • Review key reports
  • Feedback
  • Transition to Customer Success

Next Steps

Review Proposal

Review the WISK proposal to ensure it aligns with the pilot scope, venue needs, and rollout timeline.

Accept Proposal

Complete pilot agreement and set kick-off date.

Schedule Kick-off Call

Schedule a kick-off with your team and begin the onboarding process.

Launch

Go live with the WISK.ai system at your hotel.

Contact Information

Angelo Esposito

CEO, WISK.ai

Website

www.wisk.ai